4-H Fair: Commercial and Non-Profit Exhibitors

The Somerset County 4-H Fair attracts over 60,000 visitors from Somerset County and far beyond.

In addition to free family fun, the Fair also provides an opportunity for businesses to introduce your merchandise or services to the public.  Space rental options include open space to bring in a trailer or set up a display, free standing tents of various sizes to display products or information and inside space in one of two large display tents.

Commercial and Non-Profit Exhibitors may not sell on the fairgrounds.  Lists and contacts may be taken.

To view all options, rules and fees, visit: 4hfair.eventbrite.com

Space Types

We offer three types of Commercial/Non-Profit space:

  • 10’ x 10’ space inside the large commercial tent- Single day space: $150 per day plus fees
  • 10’ x 10’ space inside the large commercial tent- Three day space: $300 per day plus fees
  • 20’ x 20’ space under a shared tent for three days: $700 plus fees
  • 20’ x 40’ outside open space for display or tent rental: $300 plus fees (tent rental additional if desired)

All tents must be rented from the 4-H Association and erected by our supplier, Southern Tent Company

  • 10’x10’ tent, for use with a single space rental $225 plus fees
  • 15’x15’ tent, for use with a double space rental $295 plus fees
  • 20’x20’ tent, for use with a double space rental $345 plus fees
  • 20’x40’ tent, for use with a double space rental $520 plus fees

Two electrical outlets will be provided for each space rental. You may rent additional outlets if needed.

It will be necessary for you to provide:

A certificate of insurance issued directly to the Somerset County 4-H Association for the dates of the Fair. The certificate must be received with your paperwork or no later than July 30, 2017. The Somerset County 4-H Association should be named as an additional insured with limits of liability of $1,000,000. Vendors who do not submit a certificate of insurance will be unable to participate in the fair.

As a condition for use of exhibition space you, the vendor, must covenant and agree to indemnify and hold harmless the 4-H Association, its officers and membership for any and all claims for property damage or personal injury arising out of your use and occupancy of their premises.

We cannot guarantee that your product and/or service will be the only one of its kind. Every effort will be made to separate similar products/services, but this cannot be guaranteed.

Vendor space for the Fair is assigned on a first-come, first-served basis.

The following rules MUST be followed to the letter in order for the $150 good faith deposit to be refunded and in order for the vendor to be allowed to return another year.

We count on our vendors to cooperate with us and one another to provide visitors with the cleanest, most wholesome and fun Fair possible. Your participation indicates to us that you share our goals and we welcome your help in offering “Free Family Fun.”

Vendor Regulations

  1. 1. Fair hours are 10 a.m. to 10 p.m. Wednesday, Thursday and Friday, August 9, 10, 11. You must complete setup and have your vehicles off the fairgrounds by 9:30 a.m. Wednesday. No late deliveries of display materials will be allowed through the gate. Clean up and dismantling of booths may proceed after 10:15 p.m. on Friday. All exhibits must be removed by 10 a.m. Saturday, August 12.
  2. 2. Set up for the Gallery and outside open spaces are Monday, August 7, 4 p.m. – 9 p.m. and Tuesday, August 8, 4 p.m. – 9 p.m.
  3. 3. Setup for inside commercial tent spaces is Tuesday, August 8, 4 p.m. – 9 p.m. and Wednesday, August 9, 7 a.m. – 9:30 a.m.
  4. 1. State Fire Regulations prevent the use of flammable materials such as hay and straw. Open flames (candles), operational machinery and fuel are also prohibited.
  5. 2. NO SELLING OF PRODUCTS is allowed except for food in the Food Tent by non-profit community organizations. You may NOT take orders, sign contracts, take deposits or collect donations at the fair. Vendors are allowed to advertise and collect information for mailing lists.
  6. 3. Exhibit booths MUST BE MANNED each day from 10 a.m. to 10 p.m. Exhibit must remain in place until 10 p.m. Friday night. Failure to comply will result in the loss of your deposit.
  7. 4. Solicitation MUST be restricted to your own exhibit area.
  8. 5. Absolutely NO BALLOONS or FOOD may be handed out.
  9. 6. Vendors will not be allowed to use the public address system or have announcements made. If it is necessary for you to have an amplification system to promote your product, you must discuss this with the Commercial Chairperson and Fair Managers prior to the Fair. Vendors may not play music or generate loud noises without prior permission.
  10. 7. NO ALCOHOLIC BEVERAGES are permitted on the Fairgrounds in any form (including prizes to be given in drawings.)
  11. 8. All prizes offered are to be awarded at the Fair, and winners’ names and contact info are to be given to the Commercial Chairperson.
  12. 9. A vendor may NOT bring in a second vendor to share his/her space. Only the vendor signing the contract will be allowed.